HOA Financial Management
Homeowner Association and Commercial Condominium Accounting
HOA Financial Management Services
Serving California community associations since 1987
Financial Services Agreement - Sample
HOA Financial Mangement.net is a division of
CoastManagement.net. We provide homeowner association financial services for
those associations in California wanting to minimize management fees while acquiring essential accounting, consulting and
administrative services. CoastManagement.net also offers full service property management for those homeowner associations
desiring the most comprehensive management services in the industry. The accounting and financial services we provide will be
comprehensive, timely and accurate.
Most importantly, your association receives the
benefit of the checks and balances that can only be provided when accounting
functions are divided between two or more bookkeepers utilizing a double entry accounting system.
Individual homeowner ledgers are always available on demand.
For additional information about financial services management, full service
property management or related services, please visit
CoastManagement.net and these
If your homeowner association, or
commercial condominium association is located anywhere in California, please call Michael Chulak for a financial services proposal and visit Glossary of HOA Insurance Terms.
HOA Financial Management – Billing and Accounting Services
Glossary of HOA and
This glossary of homeowner
association (HOA) and common interest development (CID) terms was prepared
by the law firm of Michael T Chulak & Associates for non-attorneys to
assist them in the management of their community associations. This HOA
and CID glossary is general legal information only and is not intended to
be legal advice. If you need legal advice, you should consult with an
attorney licensed in your state.
Agent refers to someone authorized
by another (principal) to act for or in place of the principal; one
entrusted with another’s business.
Alternative Dispute Resolution
Alternative Dispute Resolution
means mediation or arbitration as opposed to litigation.
Appurtenant means belonging to, or
connected with the use of something.
Articles of Incorporation
Articles of Incorporation is a
document filed with the state which sets forth general information about a
corporation. The filing of this document creates the corporation. Specific
rules of the corporation are contained in the bylaws.
Assessment is the fee or dues
payable by members of an association, usually monthly. Assessments are
determined annually in advance by the board of directors as part of the
Association means a non-profit
corporation or unincorporated association created for the purpose of
managing a common interest development.
Board of Directors is the governing
body of a corporation such as an association. The board is elected by the
members of the association who elect the officers. The directors and
officers have a duty to comply with the governing documents of the
association and all applicable laws.
Board Meeting includes any
congregation of a majority of the board members at the same time and place
to hear, discuss or deliberate upon any item of business scheduled to be
heard by the board, except those matters that may be discussed in
Bylaws are the rules adopted for
governing a corporation such as an association. The bylaws address such
things as elections of both directors and officers, the holding of
meetings, rights to notice and the powers of directors and officers.
Common Area(s) means the entire
common interest development except for the separate interests. California
law requires the association to maintain the common areas other than
exclusive use common areas unless otherwise provided for in the CC&Rs. The
common areas typically include, but are not limited to landscaped areas,
driveways, pools and elevators.
Common Interest Development
Common Interest Development means any of
1) A condominium project,
2) A planned development, or
3) A stock cooperative
The distinction between a condominium
and planned development is very significant as it relates to the issue of
termites and dry rot.
Condominium consists of an
undivided interest in real property, which is the common area, coupled
with a separate interest in space called a unit, the boundaries of which,
are described in the condominium plan.
Under California law, condominium
associations are responsible for the repair and maintenance of the common
areas occasioned by the presence of wood destroying organisms (termites
and dry rot) unless the CC&Rs indicate otherwise.
Condominium Plan means a
description of a condominium project indicating all dimensions in
sufficient detail to identify the common areas and each separate interest.
The condominium plan is a recorded document.
Davis-Stirling Common Interest
Davis-Stirling Common Interest
Development Act refers to sections 1350 through 1376 of the California
Civil Code. These sectors along with other sections of the California
codes deal with common interest developments.
Declarant means the person or
persons who signed are established the CC&Rs. This is nearly always the
Declaration or CC&Rs (Covenants,
Conditions and Restrictions) is a recorded document that sets forth the
restrictions on the use or enjoyment of any portion of the common interest
development that are intended to be enforceable equitable servitudes.
Unless the Declaration states otherwise, these servitudes may be enforced
by any owner of a separate interest or by the association, or by both.
Directors & Officers Liability
Directors & Officers Liability
Coverage is insurance coverage that protects board members in lawsuits due
to actions taken on behalf of the homeowner association. It also covers
errors and omissions by board members.
Easement means the right that
someone has in the land of another, such as the right to cross Parcel A to
get to Parcel B.
Employee is a worker that performs
services subject to the will and control of the employer, both as to what
will be done and how it will be done. The employer establishes hours of
work, may provide training and the worker may not assign anyone to do the
Exclusive Use Common Area(s)
Exclusive Use Common Area(s) is a
portion of the common area designated in the CC&Rs for the exclusive use
of one or more, but fewer than all of the owners of separate interests.
Unless the CC&Rs provide otherwise, the
following are exclusive use common areas:
4) Exterior doors
5) Exterior door frames and hardware
6) External telephone wiring designed to serve a single separate interest
12) Window boxes
California law requires the owner of the
adjacent separate interest to maintain the exclusive use common areas.
Executive Session refers to a
confidential portion of a board meeting. Refer to Open Meeting Act.
Fiduciary means the legal, moral
and ethical obligations a person has to fulfill responsibilities to
another. In a homeowner association, directors of the association have a
fiduciary duty to act in the best interests of the association.
Governing Documents means the CC&Rs,
Bylaws, Rules and Regulations and Articles of Incorporation (or Articles
Independent Contractor is a worker
hired to do a specific job over which the employer has no right to control
the manner in which the work is done. The worker is generally licensed and
offers services to the public. Independent contractors establish their own
hours and receive no training. Independent contractors are free to assign
work to others, if they determine to do so.
||Guaranteed Replacement Cost
Coverage with Full Building Code Upgrade is insurance that pays
replacement cost, without regard to policy limits and includes costs
resulting from code changes. The amount of recovery will be reduced by any
||Guaranteed Replacement Cost Coverage
with Limited or No Building Code Upgrade is insurance that pays
replacement costs without regard to policy limits, but limits or excludes
costs resulting from code changes. The amount of recovery will be reduced
by any deductible.
||Replacement Cost Coverage is
insurance that pays replacement costs up to policy limits based upon like
or equivalent construction. The amount of recovery will be reduced by any
Lien is a recorded claim against a
property, including Assessment Liens, Deeds of Trust and unpaid taxes.
Management Agreement is the
contract between an association and management company setting forth the
rights and obligations of the parties. These agreements may be “full
service” or “financial service” contracts. Some management companies
provide more services than others.
Mechanics’ Lien is a right provided
by law to individuals and businesses that make improvements to real
property and who are not paid. Mechanics include any worker or business
that supplies building materials or labor for the construction or
improvement of real property.
Open Meeting Act refers to the
Civil Code Section that permits any member of an association to attend
board meetings, except when the board adjourns to executive session to
consider litigation, matters relating to the formation of contracts with
third parties, member discipline, personnel matters, or to meet with a
member, upon the member’s request, regarding the member’s payment of
Operating Rule means a regulation
adopted by a board of directors that applies generally to the management
and operation of the common interest development or the conduct of the
business of the association.
Planned Development means a common
interest development other than a condominium, or stock cooperative. The
common area is often owned by the association, however, it may also be
owned in common by the owners of the separate interests. The separate
interest is a lot, parcel, area or space, not a unit.
Under California law, in a planned
development, each owner of a separate interest is responsible for the
repair and maintenance of that separate interest as may be occasioned by
the presence of wood destroying organisms (termites and dry rot) unless
the CC&Rs indicate otherwise.
Proforma Budget is an annual budget
for the association setting forth the estimated revenue and expenses along
with a summary of the association’s reserves based upon the most recent
reserve study. A copy must be distributed to all association members not
less than 30 days nor more than 90 days prior to the beginning of the
association’s fiscal year.
Proxy is the power granted by one
person to a representative to vote for the person. A proxy form is often
completed by an owner who is unable to attend a homeowner meeting so that
a quorum can be achieved at the meeting.
Reserve Study is a written report
which identifies all of the major components which the association is
obligated to repair, replace, restore or maintain having a remaining
useful life of more than two years and less than 30 years as of the date
of the study. The report estimates the remaining useful life of each
component and the amount of funds the association must set aside each
month (Reserves) in order to have the cash available to make all necessary
repairs and replacements. It is a cash flow report. California law
requires most all associations to obtain a reserve study at least every
Reserves are the funds set aside
for repairs and replacements to be made by an association as determined by
a reserve study.
Separate Interest has the following
1) In a condominium project, “separate
interest” means an individual unit or separate interest in space. See
2) In a planned development, “separate
interest” means a separately owned lot, parcel, area or space.
3) In a stock cooperative, “separate
interest” means the exclusive right to occupy a portion of the real
With both condominiums and planned
developments, the transfer by sale or foreclosure of a separate interest,
includes the automatic transfer of the owner’s undivided interest in the
common area or membership interest in the association. Under California
law, the owner of each separate interest is responsible for maintaining
Special Assessment is an assessment
made usually for a special project or in response to a large unbudgeted
Stock Cooperative is a project in
which a corporation is formed for the purpose of holding title to the
property and where the shareholders of the corporation receive a right of
exclusive occupancy in a portion of the property (either an apartment,
space or home site). The shareholder’s interest in the corporation is
evidenced by a share of stock or a membership certificate.
Structural refers to the
load-bearing components of a building as opposed to the screening or
ornamental elements. Structural lumber is generally, at least a 2 x 4.
Townhouse is not a legal form of
ownership. It is an architectural style. Townhouses may be condominiums or
planned developments. Townhouses are multi-level homes, usually built in
rows with individual garages. The homes are not stacked one on top of
another so that no owner lives above or below another owner.
Undivided Interest refers to the
type of ownership interest that the owner of a separate interest has in
the common area. In a condominium or planned development, this undivided
interest consists of a tenancy in common which means that each owner
having an undivided interest may use all or any portion of the common
area, subject to any restrictions set forth in the Declaration or CC&Rs.
Los Angeles County:
Acton, Agoura, Agoura Hills, Agua Dulce, Alhambra, Altadena, Arcadia, Arleta, Artesia, Avalon, Azusa, Baldwin Hills, Baldwin Park, Bassett, Bell, Bell Canyon, Bell Gardens, Bellflower, Beverly Hills, Bouquet Canyon, Box Canyon, Burbank, Calabasas, Calabasas Hills, Canoga Park, Canyon Country, Carson, Castaic, Century City, Cerritos, Chatsworth, Claremont, Commerce, Compton, Covina, Cudahy, Crystalaire, Culver City, Del Sur, Diamond Bar, Downey, Duarte, East Los Angeles, East Rancho Dominguez, El Monte, El Segundo, Encino, Firestone Park, Flintridge, Gardena, Glassell, Glassell Park, Glendale, Glendora, Granada Hills, Hacienda Heights, Hawaiian Gardens, Hansen Dam, Hawthorne, Hermosa Beach, Hidden Hills, Highland Park, Hollywood, Huntington Park, Industry, Inglewood, Irwindale, La Canada Flintridge, La Crescenta- Montrose, La Habra Heights, La Mirada, La Puente, La Verne, La Canada, Lake Hughes, Lake Los Angeles, Lake View Terrace, Lakewood, Lancaster, Lawndale, Leimert Park, Lennox, Leona Valley, Lincoln Heights, Littlerock, Lomita, Long Beach, Los Angeles, Lynwood, Malibu, Manhattan Beach, Marina Del Rey, Maywood, Mission Hills, Monrovia, Monte Nido, Montebello, Monterey Park, Mount Baldy, Mount Wilson, Newhall, North El Monte, North Hills, North Hollywood, Northridge, Norwalk, Pacoima, Palisades, Palmdale, Paramount, Pearblossom, Pico Rivera, Pomona, Quartz Hill, Rancho Dominguez, Rancho Palos Verdes, Rancho Park, Redondo Beach, Reseda, Ritter Ranch, Rolling Hills, Rolling Hills Estates, Rosemead, San Dimas, San Fernando, San Gabriel, San Marino, San Pedro, Santa Clarita, Santa Fe Springs, Santa Monica, Saratoga Hills, Saugus, Sherman Oaks, Sierra Madre, Signal Hill, South El Monte, South Gate, South Pasadena, Stevenson Ranch, Studio City, Sun Valley, Sun Village, Tarzana, Temple City, Toluca Lake, Topanga, Torrance, Tujunga, Universal City, Val Verde, Valencia, Valley Village, Van Nuys, Venice, Vernon, Walnut, Walnut Park, West Covina, West Hills, West Hollywood, West Los Angeles, West Toluca Lake, Westchester, Whittier, Wilmington, Windsor Hills, Winnetka, Woodland Hills.
Camarillo, Channel Islands, Faria Beach, Fillmore, Moorpark, Newbury Park, Oak Park, Oak View, Ojai, Oxnard, Port Hueneme, Santa Paula, Saticoy, Somis, Simi Valley, Thousand Oaks, Ventura (San Buenaventura), Westlake Village.
Aliso Viejo, Anaheim, Balboa Island, Brea, Buena Park, Corona Island, Costa Mesa, Cypress, Dana Point, Foothill Ranch, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Irvine, La Habra, La Palma, Ladera Ranch, Laguna Beach, Laguna Hills, Laguna Niguel, Laguna Woods, Lake Forrest, Los Alamitos, Mission Viejo, Newport Beach, Newport Coast, Orange, Placentia, Rossmoor, San Clemente, San Juan Capistrano, Santa Ana, Santa Ana Heights, Seal Beach, Stanton, Tustin, Tustin Foothills, Villa Park, Westminster, Yorba Linda.
San Bernardino County:
Adelanto, Apple Valley, Barstow, Big Bear, Big Bear City, Chino, Chino Hills, Colton, Crestline, Fontana, Grand Terrace, Hesperia, Highland, Joshua Tree, Lake Arrowhead, Landers, Loma Linda, Montclair, Morongo Valley, Needles, Ontario, Rancho Cucamonga, Redlands, Rialto, Running Springs, San Bernardino, Twentynine Palms, Upland, Victorville, Yucaipa, Yucca Valley.
Anza, Banning, Beaumont, Bermuda Dunes, Blythe, Cabazon, Calimesa, Canyon Lake, Cathedral City, Cherry Valley, Coachella, Corona, Desert Hot Springs, East Blythe, East Hemet, El Cerrito, Glen Avon, Hemet, Highgrove, Home Gardens, Homeland, Idyllwild-Pine Cove, Indian Wells, Indio, La Quinta, Lake Elsinore, Lakeland Village, Lakeview, Mecca, Mira Loma, Moreno Valley, Murrieta, Murrieta Hot Springs, Norco, Nuevo, Palm Desert, Palm Springs, Pedley, Perris, Quail Valley, Rancho Mirage, Riverside, Rubidoux, San Jacinto, Sun City, Sunnyslope, Temecula, Thousand Palms, Valle Vista, Wildomar, Winchester, Woodcrest.
San Diego County:
Carlsbad, Chula Vista, Coronado, Del Mar, El Cajon, Encinitas (Cardiff-by-Sea, Leucadia, Olivenhain) Escondido, Fairbanks, Ranch, Fallbrook, Imperial Beach, Julian, La Mesa, Lake San, Lakeside, Lemon Grove, National City, Oceanside (San Luis Rey), Poway, Romona, Rancho San Diego, Rancho Santa Fe, San Diego, San Marcos, Santee, Solana Beach, , Hidden, Meadows, San Diego County Estates, Spring Valley, Vista.
San Luis Obispo County:
Arroyo Grande, Atascadero, Avila Beach, Baywood-Los Osos, Cambria, Cayucos, Grover Beach, Lake Nacimiento, Los Osos, Morro Bay, Nipomo, Oceano, Paso Robles, Pismo Beach, San Luis Obispo, San Miguel, San Simeon, Santa Margarita, Templeton.
Santa Barbara County:
Ballard, Buellton, Carpinteria, Gaviota, Goleta, Guadalupe, Hollister Ranch, Hope Ranch, Isla Vista, Lompoc, Los Alamos, Los Olivos, Mission Canyon, Mission Hills, Montecito, Orcutt, Santa Barbara, Santa Maria, Santa Ynez, Solvang, Summerland, Toro Canyon
Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, Union City
Contra Costa County:
Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Moraga, Mountain View, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, Walnut Creek
Auberry, Big Creek, Biola, Bowles, Calwa, Cantua Creek, Caruthers, Centerville, Clovis, Coanlinga, Del Rey, Dunlap, Easton, Firebaugh, Fowler, Fresno, Friant, Highway City, Huron, Kerman, Kingsburg, Lanare, Laton, Mendota, Mercy Hot Springs, Minkler, Orange Grove, Parlier, Pinedale, Prather, Raisin City, Reedley, Riverdale, Rolinda, San Joaquin, Sanger, Selma, Shaver Lake, Squaw Valley, Tarpey Village, Three Rocks, Tollhouse, Tranquility
Brawley, Calexico, Calipatria, El Centro, Holtville, Imperial, Salton City
Arvin, Bakersfield, Bear Valley Springs, Boron, California City, Delano, Frazier Park, Lake Isabella, Lebec, Maricopa, McFarland, Mojave, Pine Mountain Club, Ridgecrest, Rosedale, Shafter, Taft, Tehachapi, Wasco, Wofford Heights
Bel Marin Keys, Belvedere, Black Point - Green Point, Bolinas, Corte Madera, Dillon Beach, Dogtown, Fairfax, Hamilton, Ignacio, Inverness, Inverness Park, Kentfield, Lagunitas - Forest Knolls, Larkspur, Las Gallinas, Lucas Valley - Marinwood, Greenbrae, Marin City, Marshall, Mill Valley, Muir Beach, Novato, Point Reyes Station, Ross, San Anselmo, San Marin, San Rafael, Santa Venetia, Sausalito, Sleepy Hollow, Stinson Beach, Strawberry, Tamalpais - Homestead Valley, Tiburon, Woodacre
Bradley, Carmel-by-the-Sea, Del Rey Oaks, Gonzales, Greenfield, King City, Marina, Monterey, Pacific Grove, Pebble Beach, Salinas, Sand City, Seaside, Soledad
Citrus Heights, Elk Grove, Folsom, Galt, Isleton, Rancho, Rio Linda, Rosemont, Sacramento
San Francisco County:
San Francisco City
San Joaquin County:
Escalon, Lathrop, Lodi, Manteca, Ripon, Stockton, Tracy
Alameda County, Alpine County, Amador County, Butte County, Calaveras County, Colusa County, Contra Costa County, Del Norte County, El Dorado County, Fresno County, Glenn County, Humboldt County, Imperial County, Inyo County, Kern County, Kings County, Lake County, Lassen County, Los Angeles County, Madera County, Marin County, Mariposa County, Mendocino County, Merced County, Modoc County, Mono County, Monterey County, Napa County, Nevada County, Orange County, Placer County, Plumas County, Riverside County, Sacramento County, San Benito County, San Bernardino County, San Diego County, San Francisco County, San Joaquin County, San Luis Obispo County, San Mateo County, Santa Barbara County, Santa Clara County, Santa Cruz County, Shasta County, Sierra County, Siskiyou County, Solano County, Sonoma County, Stanislaus County, Sutter County, Tehama County, Trinity County, Tulare County, Tuolumne County, Ventura County, Yolo County, Yuba County
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